See where your time and money are going.

The AIsayHI Diagnostic is a two to four week engagement. We find every tool, subscription, and manual workflow in your business, put a dollar figure on each one, and hand you a sequenced plan to fix the worst of it. You can hand the plan to us, or take the report and run it yourself. We're glad either way.

Schedule a 30-minute conversation See the five phases

Clarity and a plan you can act on.

Our diagnostic approach ends with a real number for what your tools cost, a map of where time is actually going, and a sequenced plan with three priced paths forward. Delivered as a single document, 15 to 25 pages depending on company size.

A picture you can share

One page, plain English. Ready to put in front of a board, a partner, or a co-owner without further translation.

Your tool costs, made visible

Every tool, subscription, and workflow rendered as a single map, including the seams where people are the glue.

What you didn't know

The gap between how leadership thinks the work runs and how it actually runs. This is usually where the first surprise lives.

A sequenced plan, priced

Three paths forward with projected annual savings against current spend. Replace, augment, or keep, sequenced by impact and complexity.

The receipts

Full inventory, interview notes, methodology. Everything we used to reach the conclusions, in one place, owned by you.

Our five-phase diagnostic approach.

The same five phases run for every engagement, whatever the industry or size. Standard on purpose, so the read on your operations is fast and honest.

  1. 01

    Phase 01: Inventory

    Surface every tool, subscription, and manual workflow that keeps the business running.

    We work from what you already track. Vendor lists, recurring invoices, expense categories, an SSO or admin export when available, plus a short survey of what your team actually uses day-to-day. The gap between what leadership thinks gets used and what really gets used is usually the first surprise.

  2. 02

    Phase 02: Workflow Mapping

    Map how work actually flows across sales, ops, finance, and delivery.

    Not the org-chart version. The real version. We identify where the same data gets entered twice, where information lives in a single person's head, and where the seams between tools are held together by human effort.

  3. 03

    Phase 03: Spend and Time Analysis

    Attach numbers to every tool, workflow, and shadow AI subscription.

    What does each tool cost annually. What does each manual workflow cost in human hours per week, converted to dollars at fully-loaded labor rates. What is shadow AI usage actually costing across the team. We total it. The number is almost always larger than the owner expects.

  4. 04

    Phase 04: Build Planning

    Turn quantified findings into a sequenced build plan.

    Each candidate gets a build complexity rating. Candidates that solve related problems get bundled into single coherent builds. Bundles get sequenced by impact, dependency, and complexity. Direction tags (Keep, Replace, Augment) get confirmed and locked. The output is a prioritized plan ready to be packaged into client-facing paths.

  5. 05

    Phase 05: The Proposal

    Three paths, with projected annual savings against current spend.

    Path A is a single integration plus enablement. Path B is the full phased replacement, sequenced over a defined period. Path C is a bespoke build when the diagnostic surfaces a problem outside the standard categories. Path A starts at a $5,000 floor. Paths B and C are scoped bespoke. You can choose one, combine elements, or take the report and act on it yourself.

Timeline, fee, and shape.

Fixed fee, scoped at engagement start. No obligation to continue into build phases.

For businesses under 25 people
2 weeks
For 25 to 100 people
3 to 4 weeks
Scoped at engagement start
Fixed fee

What we need from you

  • Access to subscription and billing data, or a willing finance person who can pull it.
  • 30 to 60 minutes each with 5 to 10 key team members across functions.
  • Read access to your primary systems where possible.
  • One operational sponsor who can answer questions and unblock access.

What we do not do

  • We do not recommend specific vendors beyond the Replace, Keep, or Augment categorization.
  • We do not audit security or compliance (separate engagement).
  • We do not promise specific dollar savings. We project ranges with stated assumptions.
  • We do not sell or take commission on any third-party software or service we recommend.

Start with a conversation.

Thirty minutes. We will tell you whether the diagnostic fits your team and what it would likely surface.

Schedule a 30-minute conversation